Going Digital

Move to a paperless office by
converting your tedious manual
processes into efficient digital
workflows and transform your
files into systematic solution
where access and security go
hand-in-hand.

           Go Digital – move to a paperless office by converting your tedious manual processes into efficient digital workflows and transform your files into a systematic solution where access and security go hand-in-hand. Document management and workflow automation are simple, visible, meaningful steps for launching your organization — whether a small department or an entire enterprise — into digital transformation. At EDOCUMAN, we carefully understand the priorities of our customers and work closely with each client to customize and implement digital solutions.

       A systematic shift to working digitally brings scale, power, and mobility to the organization and tremendous visibility and trust to remote working. Solutions like workflow automation and document management can be acquired with surprising ease with a partner like EDOCUMAN as we align solutions with your business requirements and ease user-transition from manual processes to technology-driven efficiencies.

 We can’t lead the future with tools from the past, and we can’t accomplish quantum leaps in growth without conceptualizing a new way of governance. Change creates great opportunities, renews ideas, and forces everyone to think in a different way. And we will implement all that is good for our people.

H. H. Sheikh Mohammed bin Rashid Al Maktoum,
Vice President and Prime Minister of the UAE and Ruler of Dubai.

          The COVID-19 pandemic forced us all to find new ways of working, interacting, and living. Digital technology has become a key component of our collective effort to tackle the virus and support our new ways of living and working reality during this exceptional time. While many well-prepared offices had a smooth shift, many workplaces struggled to meet task turnaround times with an adverse effect on profits. The pandemic has toppled the notion of an office being a brick-and-mortar structure, approvals requiring a human signature, and accessing information stored in filing racks and storage rooms. As industries redesign organizational culture, there is an amazing opportunity to shed the old and use-tailor-made digital solutions

Paperless Solution

          The COVID-19 pandemic forced us all to find new ways of working, interacting, and living. Digital technology has become a key component of our collective effort to tackle the virus and support our new ways of living and working reality during this exceptional time. While many well-prepared offices had a smooth shift, many workplaces struggled to meet task turnaround times with an adverse effect on profits. The pandemic has toppled the notion of an office being a brick-and-mortar structure, approvals requiring a human signature, and accessing information stored in filing racks and storage rooms. As industries redesign organizational culture, there is an amazing opportunity to shed the old and use-tailor-made digital solutions

Process Automation

 Build intelligent workflows for smarter work environments While technology has provided us with the opportunity to utilize the invaluable human effort for innovation, we still have manual steps for repetitive, routine tasks in many offices and institutions. Many tasks requiring review and approval still require physical interactions with paper-based information. EDOCUMAN helps you build pre-configured and ad-hoc workflows for smarter work environments. Customizing the solution to your current resources, Process Automation increases capacity by letting people focus on tasks and drives them to success.

DMS

 Makes processes faster, safer, and methodical.You can easily recognize the inefficiencies of managing paper-based systems in your office that are impacting productivity and the work culture. The primary value of a Document Management System is to process, capture, store, manage and track documents within your organization. The DMS is a stable, predictable, measurable way to manage organizational information no matter its source or destination. A DMS secures and protects sensitive information as it’s shared in your organization and provides access sans geographical boundaries. trends in intelligent information management, benchmark your organization’s progress and understand critical next steps to move your organization’s digital transformation efforts forward. data privacy thanks to vigorous disaster recovery measures.

Compilance & GDPR

  Turn compliance from an institutional hindrance to a competitive advantage. Information security and transparency can drive significant business benefits beyond avoiding fines and litigation. Solutions by EDOCUMAN let you get ahead of compliance, turning it from an institutional hindrance to a competitive advantage. Complying with HIPAA, Sarbanes-Oxley, GDPR, and other mandates can be easily done by modeling digital document management and workflow automation. Compliance with GDPR is not optional and it requires the active consent of customers and gives them new portability powers to control the transfer of their own information. Well-prepared organizations and prompt leaders act to eliminate the fear of penalties and litigation while increasing the pace and performance of their business.

Move to the Cloud 

  Harness the power & flexibility of cloud-based solutions for a swift move to a simplified style of enterprise technology. Maximizing revenue growth and ensure a future-ready business on a convenient, digital, user-centric platform is now easier with our Cloud platforms. Getting your documents and data digital-ready does not require racks of servers, data centers, hefty IT budgets, or complex update procedures anymore. Our Document management and workflow automation solutions are now available on the cloud, which means your business information can be set up to be available digitally within just 2 days. Information is most valuable when you need it is the most…not whenever it arrives in front of you. Have your information available at a “click’s reach”. DocuWare’s cloud-based solutions can completely automate your entire workflow and communication into a convenient, digital, user-centric experience in just a few days; that’s how easy it is to get started.

Digital Signature 

Quick, convenient, and secure approach to send, sign and approve documents EDOCUMAN’s digital signature solutions eliminate the task of physically signing off on papers, which then needed to be reviewed and signed by others on different desks, offices, or even continents. The digital seal-of-approval carries all the unique information required to create a legal, secure and valid signature without any hassle or delay. The origin of the message, status, and consent by the signer can be viewed by teams, who can also add reminders and notifications for documents so that no sign is delayed or missed.

Shift away from paper to capture significant savings in storage and employee time.

Traditional, manual, paper-driven processes take more time, money and are prone to errors and breaches, which lead to inevitable delay and loss. Converting files to a digital prism through a document management system enables you to revamp the user experience and go beyond your requirements.

Save Money

Reclaim space from storage rooms, filing cabinets, printing nooks, and redeem the savings from the cost of printing and duplicating paper. Every operation needs communication, but not at the exuberant cost of paper. Digitization eliminates the need to order bales or plan recycling solutions for the discarded paper. Beyond the actual cost of paper — distributing, filing, and storing paper is an expensive overhead. We guide you in digitizing paper-based communications to reduce printing and other operational costs.

Secure Documents 

Even the best paper-based filing systems are brought to a complete stop when a document is lost. When every bill, contact, form, permission, and request is put on paper, it can also be damaged or misplaced because filing and retrieving paper is not just messy and time-consuming but often erroneous. But with a digital document that’s full text searchable, you’ll know in an instant where your information is stored, also the authorized chain of command who worked on it.

Streamline Workflow

Paper-based processes are not fast enough to keep up with the increasing pace of business and operation. They prove to be a burden that impedes workflow & collaboration and reduces operational efficiency. With our workflow management solutions,  you can create clear rules for document handling and track the progress of each project based on the digital footprint of the digital-paper trail. The Digital shift also speeds up the process of approvals, revisions and ultimately makes the workforce more efficient.

What does it mean to go paperless

  • Documents are transformed into electronic form,
    they are carefully scanned, indexed, and stored securely
    in a central repository for easy retrieval.
  • Automation of processes by customized document
    management system so that each stage of the workflow,
    across location, is integrated with all required applications.
  • Confirmed access to the electronic digital footprint of
    documents is provided to all concerned parties.
    This enables everyone to view, edit, approve, comment,
    share the documents at any time, anywhere, and from any device. 

Build intelligent workflows for smarter work environments

While technology has provided us with the opportunity to utilize the invaluable human effort for innovation, we still have manual steps for repetitive, routine tasks in many offices and institutions. eDocuman helps you build configurable workflows for smarter work environments so that human effort is reserved for innovation instead of tedious, routine tasks. Customizing the solution to your current resources, Process Automation increases capacity by letting people focus on tasks and drive them to success.

Productivity

Quick, accurate information for peak efficiency Capturing, reviewing, archiving, and inputting information into internal and external applications is an extremely important part of the business but now it can easily be automated using AI apps leaving your employees happier and more motivated. It also brings workers closer to the mission of their team and company and helps achieve their shared goals. When digitized information is served up quickly and accurately, teams can work with peak efficiency.

Reliable

Eliminate Manual errors with a secure, smart index platform In any organization, it is imperative to implement rules, precedence, and standards in order to enhance control over business-critical information. Process Automation makes this a hassle-free task. A more reliable, secure, and integrated network of processes immediately flags exceptions for a rapid, focused response from the relevant people.

Cost-effective

Spend time and energy on output instead of process Removing hurdles of manual tasks boosts the efficiency as time is spent on core performance and innovative work which contributes to growth, revenue, and profitability. Employees focus on decision-making and not on moving paper and other manual tasks.

What it means to Automate Process:

  • Streamline a business for simplicity, so all stakeholders focus on their targets and productivity instead of tedious manual taste.
  • Achieve digital transformation, making the workflow efficient and user-friendly.
  • Increase service quality as each receipt, each project, and its related communication can be easily accessed and vetted.
  • Improve service delivery as teams can work together, track progress and ensure timely intervention.
  • Contain costs across departments and geographies, as processes are customized to achieve efficient, accessible information.

Makes processes faster, safer, and methodical.

The primary value of a Document Management System is to process, capture, store, manage and track documents within your organization. The DMS is a stable, predictable, measurable way to manage organizational information no matter its source or destination.

Freedom from the paper

The first step to going digital is to eliminate the cost, insecurity, and inefficiency of paper. No time or effort needs to be wasted on searching for lost files as you can easily organize and find content. Also, you can store a master copy in a central location for easy access with multiple digital versions for distribution. Most importantly, moving paper is slow, but with a DMS you provide instant access to teams across the organization no matter where in the world they are located.

Compliance

Turn compliance from an institutional hindrance to a competitive advantage. All the sensitive information shared in your organization is secured and the DMS provides full data privacy thanks to various options for setting up disaster recovery & high-availability measures. Unlike manual filing systems, DMS ensures that your data is compliant with mandates such as HIPAA and General Data Protection Regulation (GDPR) and guards you from their stiff penalties.

Smooth Integration

DMS does not disrupt your work, it integrates into your style and needs to accelerate growth. Whether you are a small team or a large conglomerate, it is crucial to have a smooth and secure flow of information between systems and applications that drive business. A Document management software can serve as the central hub for information storage integrating with your current systems to create a consistent information infrastructure, archiving security measures, and approach to process automation.

Systematized

DMS capture, archive, and process information automatically serving as a trigger for collaboration.By simplifying how you capture, store, process, and find documents, as well as by automating workflow between teams DMS elevates your data in a systematic and accessible manner. Automation removes the headaches of tedious tasks which are often repeated with diminishing returns. The centralized DMS is a stable, predictable, measurable way to manage your critical business information, start, execute, and complete the process.

Key Features

  • Keep documents securely archived by assembling and archiving them in a secure and searchable digital repository.
  • Identify key information for enabling your team to find information with the ultra-efficient organization and retrieval.
  • Empower your team with Information, as they access, share, comment, and approve it instantly so that decisions are taken when it is most lucrative; not just whenever the information finally arrives in front of decision-makers.
  • Don’t waste time looking for information that exists “somewhere” in your organization. Spend time making decisions based on multi-source information available on your screen within minutes, if not mere seconds.
  • Accelerate the speed of document-related tasks with the help of automated workflow. Link steps of digital workflows to better monitor and project tasks and eliminate manual data entry.

Harness the power & flexibility of cloud-based solutions for a swift move to a simplified style of enterprise technology.

Maximizing revenue growth and ensure a future-ready business on a convenient, digital, user-centric platform is now easier with eDocuman’s Cloud. Easy access to information and digital workflow is at the foundation of organizational productivity but the deterrent to this move has been the investment required for new servers, storage resources, hefty IT budgets, complex updates. Choose a cloud-based system.

Financial flexibility

Applications like cloud document management and workflow automation are bought by the sip rather than by the gallon. Services can be acquired via operational expense versus capital expense.

Secure storage

Bring traceability and transparency at the core of your business as business-critical documents are made available when you need it, not whenever it arrives. You also protect yourself against fraud through well-regulated access controls.

Administrative simplicity

The burden of security, redundancy, and scalability of servers is shifted to the cloud services provider. Business owners & management focus on process optimization and worker productivity so they can respond faster, be more innovative, and grow revenue.

Digital transformation

IT has been traditionally delivered through bulky on-premises systems. Our cloud-based solution is your key to the ultimate digital evolution. Business leaders have an entirely new means of accessing sophisticated, cost-effective systems that equip employees with highly usable tools, integrate processes, and scale data storage as your business grows. 

We integrate your current working systems and create a solution where document management and workflow automation are made easy, accessible, and safe.

  • Secure and, scalable
  • Stay up-to-date with automatic updates and backups.
  • Access with financial and system flexibility.
  • Enjoy a full, zero-compromise solution and always

Turn compliance from an institutional hindrance to a competitive advantage

As the world of business operations spans across countries, there are ever-changing operational standards and regulations surrounding document security, data privacy, retention policies, and information disclosures. Solutions by eDocuMan let you get ahead of compliance, turning it from an institutional hindrance to a competitive advantage.

Data integrity

Identify areas relevant to data protection, creates process directories, surveillance plans, and GDPR-compliant certifications. Administrative, physical, and technical safeguards are at the core of compliance, as they ensure that the data is not inappropriately altered, damaged, or deleted. Edocuman ensures data integrity for compliance and guards the business’s interests as well by processing and storing all information in a complete and accurate manner.

Inherent productivity

Focus on the tangible output, not the process A lot of time and effort is wasted when teams cannot access information at the right time, without fear of compromise or loss. Creating GDPR compliant workflows is a huge task when done manually but managing this with the right Document Management strategy makes it easy and error-free. Productivity depends on designing frameworks that are compliant with standards, where teams can execute processes with speed, accuracy, and confidence.

Customer experience

Compliance translates into confidence. The combination of data security, user privacy, and information availability adds up to delivering a positive customer experience. An organization must adopt a holistic information management strategy where Document management and workflow automation can play a key role. Exceeding expectations and building confidence is a hallmark benefit of the modern digital business.

GDPR

Compliance with GDPR is not optional and it requires the active consent of customers and gives them new portability powers to control the transfer of their own information. Emails, contracts, and other documents that contain personally identifiable information are considered personal data and are archived, managed, protected, and controlled to be acquiescent as per international guidelines. Well-prepared organizations and prompt leaders act to eliminate the fear of penalties and litigation while increasing the pace and performance of their business. 

Gain the ability to:

  • Locate and access personal data stored in and processed with your documents
  • Export, correct and delete personal data
  • Ensure that personal data is protected and not processed further

Quick, convenient and secure approach to send, sign and approve documents

A Digital Signature is simply a mathematical code that demonstrates the authenticity of a digitally signed message or document and validates the signer. It is easier to think of them as digital fingerprints as they contain a unique set of coded data that is used for identification purposes, so your document is safe and tamper-proof. A digital signature captures circumstantial evidence of signature date, time, IP address, device details, and other essential information to confirm the validity of an electronic signature and embeds the information along with the signed document.

How Does it work?

Step 1 :

Send your document Easily upload and send documents for electronic signature by simply uploading your documents. Any file format from your computer or from popular file- sharing sites like Box, Dropbox, Goog by e Drive, and OneDrive can be shared

Step 2 :

Indicate who needs to sign Quickly access and sign documents that require your signature and indicate where you need a signature, initials, or date. Add the names and email addresses of your signers and other recipients, and even specify the order in which they should sign. DocuSign emails a link to each recipient which they can use to access the document.

Step 3 :

Manage Readily check a document’s status, send reminders, view audit trails, and securely store online. Once the document is complete, it’s stored securely for easy retrieval. You can manage internal users, adjust branding, and get visibility into documents across your organization.

Benefits :

  • Do business faster – Thanks to digital signatures, documents can get signed off almost instantly, from anywhere using a tablet, phone, or computer. Each document is easily previewed and with a host of features like drag-and-drop fields, jump to specific pages, add recipients, e-mail, print, download, etc. you can speed up the response time.
  • Be more efficient – By removing the wait-for-a-nod and eliminating manual tasks you can efficiently connect with all your stakeholders. The option to upload one-to-many and many-to-many documents at once allows great efficacy.
  • Save money – Adopting digital signatures is the easiest way to put an end to document costs related to printing, distributing, and collating for the simple task of review and accept/approve. Go Green by adopting digital signatures.
  • Collaborate with ease – Moving a physical copy across desks, offices and often countries can take a lot of time and delay the pace of work. With digital signatures, you can easily add multiple recipients to sign your documents, creating faster response times that keep your business running smoothly. And with the feature to assign order, teams can track the hierarchy of approvals and set notifications or reminders to have complete transparency.
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