Going Digital

Move to a paperless office by converting your
tedious manual processes into efficient digital
workflows and transform your files into systematic
solution where access and security go
hand-in-hand.

Overview

           Go Digital – move to a paperless office by converting your tedious manual processes into efficient digital workflows and transform your files into a systematic solution where access and security go hand-in-hand. Document management and workflow automation are simple, visible, meaningful steps for launching your organization — whether a small department or an entire enterprise — into digital transformation. At eDocuMAN, we carefully understand the priorities of our customers and work closely with each client to customize and implement digital solutions.

       A systematic shift to working digitally brings scale, power, and mobility to the organization and tremendous visibility and trust to remote working. Solutions like workflow automation and document management can be acquired with surprising ease with a partner like eDocuMAN as we align solutions with your business requirements and ease user-transition from manual processes to technology-driven efficiencies.

“We can’t lead the future with tools from the past, and we can’t accomplish quantum leaps in growth without conceptualizing a new way of governance. Change creates great opportunities, renews ideas, and forces everyone to think in a different way. And we will implement all that is good for our people.” H. H. Sheikh Mohammed bin Rashid Al Maktoum, Vice President and Prime Minister of the UAE and Ruler of Dubai.

          The COVID-19 pandemic forced us all to find new ways of working, interacting, and living. Digital technology has become a key component of our collective effort to tackle the virus and support our new ways of living and working reality during this exceptional time. While many well-prepared offices had a smooth shift, many workplaces struggled to meet task turnaround times with an adverse effect on profits. The pandemic has toppled the notion of an office being a brick-and-mortar structure, approvals requiring a human signature, and accessing information stored in filing racks and storage rooms. As industries redesign organizational culture, there is an amazing opportunity to shed the old and use-tailor-made digital solutions

Paperless Solution

          The COVID-19 pandemic forced us all to find new ways of working, interacting, and living. Digital technology has become a key component of our collective effort to tackle the virus and support our new ways of living and working reality during this exceptional time. While many well-prepared offices had a smooth shift, many workplaces struggled to meet task turnaround times with an adverse effect on profits. The pandemic has toppled the notion of an office being a brick-and-mortar structure, approvals requiring a human signature, and accessing information stored in filing racks and storage rooms. As industries redesign organizational culture, there is an amazing opportunity to shed the old and use-tailor-made digital solutions

Process Automation

 Build intelligent workflows for smarter work environments While technology has provided us with the opportunity to utilize the invaluable human effort for innovation, we still have manual steps for repetitive, routine tasks in many offices and institutions. Many tasks requiring review and approval still require physical interactions with paper-based information. eDocuMAN helps you build pre-configured and ad-hoc workflows for smarter work environments. Customizing the solution to your current resources, Process Automation increases capacity by letting people focus on tasks and drives them to success.

DMS

 Makes processes faster, safer, and methodical.You can easily recognize the inefficiencies of managing paper-based systems in your office that are impacting productivity and the work culture. The primary value of a Document Management System is to process, capture, store, manage and track documents within your organization. The DMS is a stable, predictable, measurable way to manage organizational information no matter its source or destination. A DMS secures and protects sensitive information as it’s shared in your organization and provides access sans geographical boundaries. trends in intelligent information management, benchmark your organization’s progress and understand critical next steps to move your organization’s digital transformation efforts forward. data privacy thanks to vigorous disaster recovery measures.

Compilance & GDPR

  Turn compliance from an institutional hindrance to a competitive advantage. Information security and transparency can drive significant business benefits beyond avoiding fines and litigation. Solutions by eDocuMan let you get ahead of compliance, turning it from an institutional hindrance to a competitive advantage. Complying with HIPAA, Sarbanes-Oxley, GDPR, and other mandates can be easily done by modeling digital document management and workflow automation. Compliance with GDPR is not optional and it requires the active consent of customers and gives them new portability powers to control the transfer of their own information. Well-prepared organizations and prompt leaders act to eliminate the fear of penalties and litigation while increasing the pace and performance of their business.

Move to the Cloud 

  Harness the power & flexibility of cloud-based solutions for a swift move to a simplified style of enterprise technology. Maximizing revenue growth and ensure a future-ready business on a convenient, digital, user-centric platform is now easier with our Cloud platforms. Getting your documents and data digital-ready does not require racks of servers, data centers, hefty IT budgets, or complex update procedures anymore. Our Document management and workflow automation solutions are now available on the cloud, which means your business information can be set up to be available digitally within just 2 days. Information is most valuable when you need it is the most…not whenever it arrives in front of you. Have your information available at a “click’s reach”. DocuWare’s cloud-based solutions can completely automate your entire workflow and communication into a convenient, digital, user-centric experience in just a few days; that’s how easy it is to get started.

Digital Signature 

Quick, convenient, and secure approach to send, sign and approve documents eDocuMAN’s digital signature solutions eliminate the task of physically signing off on papers, which then needed to be reviewed and signed by others on different desks, offices, or even continents. The digital seal-of-approval carries all the unique information required to create a legal, secure and valid signature without any hassle or delay. The origin of the message, status, and consent by the signer can be viewed by teams, who can also add reminders and notifications for documents so that no sign is delayed or missed.

Paperless solution

Shift away from paper to capture significant savings in storage and employee time.

Traditional, manual, paper-driven processes take more time, money and are prone to errors and breaches, which lead to inevitable delay and loss. Converting files to a digital prism through a document management system enables you to revamp the user experience and go beyond your requirements.

To  Save Money and Time
& Others Process

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Secure Documents Process
& Others Benefits

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Streamline Workflow
Process & Others 

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

What does it mean to go paperless

  • Documents are transformed into electronic form,
    they are carefully scanned, indexed, and stored securely
    in a central repository for easy retrieval.
  • Automation of processes by customized document
    management system so that each stage of the workflow,
    across location, is integrated with all required applications.
  • Confirmed access to the electronic digital footprint of
    documents is provided to all concerned parties.
    This enables everyone to view, edit, approve, comment,
    share the documents at any time, anywhere, and from any device. 

DMS

Makes processes faster, safer, and methodical.

The primary value of a Document Management System is to process, capture, store, manage and track documents within your organization. The DMS is a stable, predictable, measurable way to manage organizational information no matter its source or destination.

Freedom from the paper

The first step to going digital is to eliminate the cost, insecurity, and inefficiency of paper. No time or effort needs to be wasted on searching for lost files as you can easily organize and find content. Also, you can store a master copy in a central location for easy access with multiple digital versions for distribution. Most importantly, moving paper is slow, but with a DMS you provide instant access to teams across the organization no matter where in the world they are located.

Compliance

Turn compliance from an institutional hindrance to a competitive advantage. All the sensitive information shared in your organization is secured and the DMS provides full data privacy thanks to various options for setting up disaster recovery & high-availability measures. Unlike manual filing systems, DMS ensures that your data is compliant with mandates such as HIPAA and General Data Protection Regulation (GDPR) and guards you from their stiff penalties.

Smooth Integration

DMS does not disrupt your work, it integrates into your style and needs to accelerate growth. Whether you are a small team or a large conglomerate, it is crucial to have a smooth and secure flow of information between systems and applications that drive business. A Document management software can serve as the central hub for information storage integrating with your current systems to create a consistent information infrastructure, archiving security measures, and approach to process automation.

Systematized

DMS capture, archive, and process information automatically serving as a trigger for collaboration.By simplifying how you capture, store,
process, and find documents, as well as by automating workflow between teams DMS elevates your data in a systematic and accessible manner. Automation removes the headaches of tedious tasks which are often repeated with diminishing returns. The centralized DMS is a stable, predictable, measurable way to manage your critical business information, start, execute, and complete the process.

Key Features

  • Keep documents securely archived by assembling and archiving them in a secure and searchable digital repository.
  • Identify key information for enabling your team to find information with the ultra-efficient organization and retrieval.
  • Empower your team with Information, as they access, share, comment, and approve it instantly so that decisions are taken when it is most lucrative; not just whenever the information finally arrives in front of decision-makers.
  • Don’t waste time looking for information that exists “somewhere” in your organization. Spend time making decisions based on multi-source information available on your screen within minutes, if not mere seconds.
  • Accelerate the speed of document-related tasks with the help of automated workflow. Link steps of digital workflows to better monitor and project tasks and eliminate manual data entry.

Compliance & GDPR

Shift away from paper to capture significant savings in storage and employee time.

Traditional, manual, paper-driven processes take more time, money and are prone to errors and breaches, which lead to inevitable delay and loss. Converting files to a digital prism through a document management system enables you to revamp the user experience and go beyond your requirements.

To  Save Money and Time
& Others Process

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Secure Documents Process
& Others Benefits

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Streamline Workflow
Process & Others 

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

What does it mean to go paperless

  • Documents are transformed into electronic form,
    they are carefully scanned, indexed, and stored securely
    in a central repository for easy retrieval.
  • Automation of processes by customized document
    management system so that each stage of the workflow,
    across location, is integrated with all required applications.
  • Confirmed access to the electronic digital footprint of
    documents is provided to all concerned parties.
    This enables everyone to view, edit, approve, comment,
    share the documents at any time, anywhere, and from any device. 

process automation

Shift away from paper to capture significant savings in storage and employee time.

Traditional, manual, paper-driven processes take more time, money and are prone to errors and breaches, which lead to inevitable delay and loss. Converting files to a digital prism through a document management system enables you to revamp the user experience and go beyond your requirements.

To  Save Money and Time
& Others Process

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Secure Documents Process
& Others Benefits

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Streamline Workflow
Process & Others 

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

What does it mean to go paperless

  • Documents are transformed into electronic form,
    they are carefully scanned, indexed, and stored securely
    in a central repository for easy retrieval.
  • Automation of processes by customized document
    management system so that each stage of the workflow,
    across location, is integrated with all required applications.
  • Confirmed access to the electronic digital footprint of
    documents is provided to all concerned parties.
    This enables everyone to view, edit, approve, comment,
    share the documents at any time, anywhere, and from any device. 

Move to the cloud

Shift away from paper to capture significant savings in storage and employee time.

Traditional, manual, paper-driven processes take more time, money and are prone to errors and breaches, which lead to inevitable delay and loss. Converting files to a digital prism through a document management system enables you to revamp the user experience and go beyond your requirements.

To  Save Money and Time
& Others Process

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Secure Documents Process
& Others Benefits

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Streamline Workflow
Process & Others 

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

What does it mean to go paperless

  • Documents are transformed into electronic form,
    they are carefully scanned, indexed, and stored securely
    in a central repository for easy retrieval.
  • Automation of processes by customized document
    management system so that each stage of the workflow,
    across location, is integrated with all required applications.
  • Confirmed access to the electronic digital footprint of
    documents is provided to all concerned parties.
    This enables everyone to view, edit, approve, comment,
    share the documents at any time, anywhere, and from any device. 

Digital Signature

Shift away from paper to capture significant savings in storage and employee time.

Traditional, manual, paper-driven processes take more time, money and are prone to errors and breaches, which lead to inevitable delay and loss. Converting files to a digital prism through a document management system enables you to revamp the user experience and go beyond your requirements.

To  Save Money and Time
& Others Process

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Secure Documents Process
& Others Benefits

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

Streamline Workflow
Process & Others 

Reclaim space from storage rooms,
filingcabinets, printingnooks,and
redeemthe savings from the cost
of printing and duplicating paper.
Every operation needs communication,
but not at the exuberant cost of paper.
Digitizationeliminates the need to order
bales 

What does it mean to go paperless

  • Documents are transformed into electronic form,
    they are carefully scanned, indexed, and stored securely
    in a central repository for easy retrieval.
  • Automation of processes by customized document
    management system so that each stage of the workflow,
    across location, is integrated with all required applications.
  • Confirmed access to the electronic digital footprint of
    documents is provided to all concerned parties.
    This enables everyone to view, edit, approve, comment,
    share the documents at any time, anywhere, and from any device. 
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